2025 Food Vendor Application
Guidelines & Requirements
PLEASE NOTE: For 2023 forward, we require all forms to be completed and payments to be made using our new online system.
No exceptions will be made as our volunteer support staff can no longer handle manual hard copies of applications and payments by mail.
PLEASE DO NOT MAIL ANY FORMS OR PAYMENTS TO US VIA MAIL! ALL PAPER SUBMISSIONS WILL BE RETURNED AT OUR CONVENIENCE AND MAY NOT BE HANDLED UNTIL AFTER THE EVENT CONCLUDES!
All electronically submitted forms will be prioritized based on when they are received.
- Applications (with payment) received by July 15th will be given preference
- All applications with payment must be received by August 15th
- No refunds will be issued, the event will be held rain or shine and we encourage you to plan for hot or inclement weather
- Vendors are not allowed to tear down at the end of the first night (Friday)
- Vendor booths must be staffed at all times during the vendor hours listed on this form
- Vendors will be allotted space in a designated area
- The Burnsville Festival & Fire Muster Board of Directors reserves the right to limit the number/nature of vendors
- The Burnsville Festival & Fire Muster is a family and community event—Inappropriate behavior, business practices or communicating messages not consistent with the purpose and mission stated above, will not be tolerated. If a vendor is asked to leave, their deposit will be forfeited
- Vendors may not sell or bring onto festival grounds any explosives, fireworks, animals, or alcoholic beverages
Requirements
All vendors must:
- Have a valid Minnesota Tax ID number
- Original Special Event Food stand license or Mobile food license
- Complete a Minnesota Form ST-19, regardless if you are selling goods or services
- Carry commercial general liability insurance to cover claims for bodily injury and property damage
- Coverage required is a minimum of $1,000,000 combined single limits per occurrence and $2,000,000 annual aggregate
- Proof is required of liability insurance listing the Burnsville Festival & Fire Muster as an “additional insured” party
- Liability insurance must be carried during the entirety of the event and is subject to re-verification
- Supply their own equipment, including tents, weights (no tent staking permitted), lights, tables, trailers, extension cords, power strips, power adapters, chairs, safety rope, cleaning materials, etc. You may use a quiet personal generator; if it becomes too noisy for neighboring vendors, you may be asked to limit its use
- Submit a photograph and description of items for sale or services being advertised
- All vendors will need to be approved by the Health Inspector to sell. You will be asked to leave with no refund if you are not in compliance.
- Correct measurements of your truck are from tongue to most rear point (Hitch, rack, trailer etc.) A $50 per foot fee will be charged for any understated measurements.
- We will not accept applications after August 15th.
- Incomplete applications will not be considered.
Next Steps
- Download and fill out the following form: ST19 – You will be required to scan and upload this form with other documents and full payment of fees to complete your application process.
- Once you have submitted all required documents and paid your fees, you may receive a confirmation email.
- If you have not received an acknowledgement, please email – vendors@burnsvillefestival.org.
- Further details will be sent to your email in August. Any changes in the details included on this form will be outlined in that communication.
- As noted above- We no longer accept mailed or hand delivered hard copies of applications and payments!
- FRIENDLY REMINDER- We will not accept applications after August 15th! Please make sure to submit ALL CORRECT APPLICATION DOCUMENTS AT TIME of application. Incomplete applications will NOT be considered.
Food Vendor Fees
- Thursday night: $75/space
- Friday / Saturday: Main Festival Grounds – $500/space
- Friday / Saturday: Zombie Garage Zone / Kidz Korner – $100/space ( Fri & Sat Main Festival Grounds and Zombie Garage Zone are two different locations)
- Electrical:
- Thursday – You must supply your own generator.
- Fri & Sat:
- 20 amp – $50
- 30 amp – $125
- 50 amp – $175
Food Vendor Hours
- Thursday Display 5:00 p.m.—8:00 p.m. (12550 Nicollet Commons Park)
- Thursday Set up: 1:00pm-3:30pm (Nicollet Commons Park)
- Friday Display 5:00 p.m.—11:00 p.m. (100 Civic Center Park)
- Saturday Display 11:00 a.m.—11:00 p.m. (100 Civic Center Park)
- Friday Set-up: 10:00 a.m.—12:00 p.m.* (Civic Center Park)
- Health inspections: Friday by 3pm
- Teardown: Saturday 11:30 p.m.—12:30 a.m.*
*Due to other events taking place on the festival grounds, this is the only time vendor vehicles will be permitted on the festival grounds. Vendors may tear down between 10 p.m. and 11:30 p.m. on Saturday night, but they will not be able to drive on the festival grounds until permitted. You may walk your own equipment to your vehicles.
Application
Incomplete applications will not be considered. Please submit all documentation at time of applying.
Legal
Indemnity:
To the extent permitted by law, all vendors agree to protect, indemnify, defend and hold harmless, the Burnsville Festival & Fire Muster, its Board of Directors and members/volunteers; and the City of Burnsville and its elected officials, employees, agents and volunteers against all claims, losses, damages to persons or property and cost (including attorney’s fees) arising out of or connected with the event, including but not limited to, the installation, removal, maintenance, occupancy or use of park premises or a part thereof, except those claims arising out of the sole negligence or willful misconduct of the festival Volunteers.
Warranties:
While the Committee of the Burnsville Festival & Fire Muster will make every effort to produce a successful festival, they cannot warrant the level of attendance, weather conditions, sales, or any circumstances beyond their control.
Contact Information
Margaret Garvey, Vendor Chair and Burnsville Festival & Fire Muster Board Member
Vendors@BurnsvilleFestival.org | 952-564-8282
